Assessor Resource

ICAPMG601A
Establish IT project governance

Assessment tool

Version 1.0
Issue Date: May 2024


Project managers in small, medium or large organisations apply the skills and knowledge in this unit to ensure governance processes, roles and responsibilities, and stakeholder expectations are established at the commencement of IT projects.

This unit describes the performance outcomes, skills and knowledge required to establish an information technology (IT) project within small, medium or large organisations.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

assess the project environment and establish or implement an appropriate project management governance framework

negotiate with stakeholders to agree achievable project objectives.

Context of and specific resources for assessment

Assessment must ensure access to:

appropriate learning and assessment support when required

modified equipment for people with special needs

relevant documentation:

appropriate policies

current project practices

legislation if applicable.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct observation of the candidate carrying out project work

verbal or written questioning to assess required knowledge and skills

review of reports and implementation plans prepared by the candidate for the project

review of a portfolio of the project work undertaken.

Note: The preferred assessment method is through a workplace project or through a simulated medium to large enterprise workplace.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, where appropriate.

Assessment processes and techniques must be culturally appropriate, and suitable to the communication skill level, language, literacy and numeracy capacity of the candidate and the work being performed.

Indigenous people and other people from a non-English speaking background may need additional support.

In cases where practical assessment is used it should be combined with targeted questioning to assess required knowledge.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication skills to:

access and prepare information electronically or in hard copy

communicate in styles to suit different audiences and purposes

establish and manage expectations

present complex or technical information and ideas in a way appropriate to the audience

resolve conflicts

write recommendations and prepare project reports requiring precise expression

initiative and enterprise skills to:

act as a positive role model

agree achievable project objectives with stakeholders and team members

apply OHS procedures in line with project requirements

establish and maintain professional relationships at various levels within the organisation

establish stakeholder and team member project roles and responsibilities

lead and coach project team members to achieve project outcomes

use diversity of staff, including gender and disability to improve project outcomes

planning and organisational skills to use project-management tools to establish reasonably complex projects

problem-solving and decision-making skills to apply ethical management of reasonably complex projects.

Required knowledge

organisation’s industry

organisation's current information systems and processes

organisational policies and procedures, including:

project management and procurement policies

environment

duty of care

contract

company

freedom of information

industrial relations

privacy and confidentiality

due diligence

records management

project governance approaches and methods

relevant legislation and regulations that impact on business continuity, such as OHS.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Project management maturity may relate to:

decision-making process

internal project management approach

methodology

strategy

five levels of project management maturity:

ad hoc

planned

managed

integrated

adaptive.

Governance framework within an organisation may include:

principles for how projects should be run

project management methodology

rules about project communication and decision making

specific roles and responsibilities to be adopted for every project

structure of working groups and other stakeholder groups that might be established.

Characteristics of IT projects may include:

complex interrelated activities

difference to operational work

high propensity to change:

budget

quality

scope

time

inherent risk

need to manage uncertainty

scope becoming more explicit as the project progresses.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Assess current project methodology and determine state of project management maturity 
Determine governance framework 
Appoint project governance team 
Establish project governance reporting processes 
Agree with project sponsor on responsibilities 
Delegate steering committee or project board responsibilities 
Confirm project manager responsibilities 
Educate stakeholders on characteristics of IT projects 
Develop and maintain project relationships 
Negotiate successful project outcomes 

Forms

Assessment Cover Sheet

ICAPMG601A - Establish IT project governance
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

ICAPMG601A - Establish IT project governance

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: